Project Coordinator
At AKS Engineering & Forestry, we’re all about building better communities—literally. We help shape neighborhoods and create spaces for business for 30 years partnering with public and private clients to deliver high-quality engineering solutions across the Pacific Northwest.
We are looking for an in-office Project Coordinator to join our Vancouver, Washington office. This position will support Project Managers with various administrative and coordination tasks, including preparing and maintaining documents, managing project schedules, and communicating with clients and internal teams. The ideal candidate is detail-oriented, self-motivated, and experienced in supporting engineering projects in a fast-paced environment.
What You'll Do
Project Support: Assist Project Managers with project-related correspondence, coordination, and administrative tasks.
Client and Team Communication: Communicate with project teams and clients regarding deliverables, task completion, process changes, and requirements using email, phone, text, and in-person communication.
Documentation Management: Assist in preparing and tracking client proposals, agreements, submittals, and correspondence (letters, transmittals, meeting minutes).
Project Scheduling: Maintain project schedules using Smartsheet or similar software, ensuring key milestones are met.
Permitting Coordination: Coordinate permitting tasks with internal teams, clients, and jurisdictions.
Client Relations: Build and maintain positive relationships with clients, subconsultants, and vendors.
Support and Miscellaneous Tasks: Provide additional administrative support as needed, such as delivering plans and proposals, and assisting with client calls when the Project Manager is unavailable.
Who You Are
Experience supporting engineers, architects, contractors, or surveyors is preferred.
Familiarity with the site development process.
Proficiency with Microsoft Office Suite and project management software (e.g., Smartsheet).
Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
Excellent written and verbal communication skills.
Self-motivated, detail-oriented, and proactive approach to work.
Nice to Have
- Experience with engineering or AEC (Architecture, Engineering, and Construction) industry-specific financial practices.
Why Join Us
At AKS, we believe in supporting our employees with a collaborative team culture, personal development, and growth opportunities. We’ve been recognized annually as one of the Top Workplaces in Oregon and Southwest Washington, offering:
Health & Wellness: Comprehensive medical, dental, and vision plans.
Retirement: Immediate 401(k) matching to secure your financial future.
Growth: Access to mentorship and professional development programs.
Work-Life Balance: Flexible schedules and generous paid time off.
Team Culture: Regular team events, site visits, and lunch outings to foster connection and fun.
Stability: A well-established, reputable company known for its stability and success.
Location: This position is based in our office in Vancouver, Washinton, and will require some travel.
Join us and be part of a team that values your contributions and invests in your future.
AKS Engineering and Forestry does not work with third-party recruiters or agencies. Candidates should be warned that third-party recruiters may misrepresent themselves as working on behalf of AKS. Candidates should only communicate directly with AKS employees.
Third-party recruiters and agencies should not contact AKS Engineering and Forestry employees directly. Any resumes sent from third-party recruiters or agencies to an AKS employee or submitted through the AKS website are considered unsolicited and the property of AKS. AKS will not pay a placement fee unless the recruiter or agency has a signed contract with AKS before submitting a candidate for consideration.