Project Coordinator

Tualatin, OR
Full Time
Administrative
Mid Level

Job Summary
AKS Engineering & Forestry (AKS) has an immediate opening for a Project Coordinator for our Tualatin, Oregon office. If you are looking to join a well-respected and talented team of professionals in a dynamic organization, then you will want to consider AKS.

Ideal Candidate Qualifications

  • Experience supporting engineers, architects, contractors, or surveyors preferred.
  • Familiar with the site development process.
  • Proficient with Microsoft Office Suite.
  • Ability to manage and meet deadlines.
  • Excellent written and verbal communication skills.
  • Self-motivated, detail-oriented, and proactive individual.

Job Functions and Responsibilities:  You will be working with and supporting Project Managers with project-related correspondence and coordination. Typical responsibilities include preparing and maintaining documents, setting up meetings, creating and filing project correspondence, maintaining project schedules, downloading, and uploading files from FTP sites, project filing, coordinating internal team members, and working with the other administrative staff. Because you will be working closely with the entire project team to facilitate communication, excellent written and verbal communication skills are important. This role will require interacting with clients, vendors, subconsultants, and contractors in a professional manner in a fast-paced environment. To be successful in this role, you need the ability to support several engineers, providing a wide variety of administrative and computer skills to assist engineering projects.

  • Communicate with project teams and clients, regarding deliverable schedules, task completion, process changes and requirements, using multiple channels of communication including face to face, email, text, and phone.
  • Assist in preparing/tracking client proposals, additional services, and agreement letters.
  • Assist and prepare written documentation at each submittal phase, as well as assisting in assembling/maintaining project correspondence (i.e., letters, transmittals, meeting minutes, electronic file requests.)
  • Develop and maintain project files and schedules using Smartsheet, or similar software.
  • Coordinate permitting with AKS team, client, and jurisdictions.
  • Occasionally deliver plans and proposals.
  • Assist in receiving client, subconsultant, and contractor calls in absence of Project Manager.
  • Networks with clients, subconsultants, and colleagues to build/maintain professional network.
  • Provide support in various word processing, project filing, and spreadsheet tasks, as needed.
  • Do what needs to be done.

Company Overview
AKS Engineering & Forestry is a locally owned multi-discipline engineering consulting firm focused on developing infrastructure for private and public clients throughout the Pacific Northwest. Remaining true to our values and diligently maintaining our focus on quality enables our staff to thrive and grow. With six offices and over 28 years in business, AKS is a well-respected and trusted resource to a broad portfolio of clients providing a unique and diverse combination of services.
     - Civil Engineering                              - Land, Aerial, and Hydrographic Surveying
     - Land Use Planning                           - Landscape Architecture
     - Forestry/Forest Engineering             - Arboriculture
     - Natural Resources                            - Water Resources
     - Construction Support Services          - GIS

Culture
AKS is recognized annually as one of the Top Workplaces in Oregon and Washington. With a reputation built on personal responsibility, straight answers, practical solutions, and client and employee service, AKS has become a highly sought-after place to work. We care deeply about building long-term relationships at all levels of our organization and look for opportunities to share meals together every week, go on teambuilding adventures, make team site visits, and host events that bring our people and clients together.

We are organized around multidisciplinary teams that follow a project from conception through construction. We function as one team, one company, one community, and empower our employees to deliver their best work to evolve, grow, and succeed.

Benefits
AKS proudly offers a comprehensive benefits package including medical, dental, vision, immediately vested 401(k) matching, and additional benefits and special perks. Including:

  • Opportunities for personal and professional development, mentorship, advancement, and training.
  • Collaborative team environment, fun atmosphere, all staff, and team events.
  • Security working for an established, reputable, stable, and successful company.
  • Regular lunches and staff events to encourage staff to spend unstructured time together.
  • Flexible work schedule, vacations, and time off.

Visit our website for more information on the work we do, and all that AKS offers.

AKS Engineering and Forestry does not work with third-party recruiters or agencies. Candidates should be warned that third-party recruiters may misrepresent themselves as working on behalf of AKS. Candidates should only communicate directly with AKS employees.

Third-party recruiters and agencies should not contact AKS Engineering and Forestry employees directly. Any resumes sent from third-party recruiters or agencies to an AKS employee or submitted through the AKS website are considered unsolicited and the property of AKS. AKS will not pay a placement fee unless the recruiter or agency has a signed contract with AKS before submitting a candidate for consideration.

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